Detailed:   It presents the information with little or no filtering or restriction.                                                       

 Summary: It is the information for managers who do not want to go through the details.                                                   

 Historical:  Information on all transactions processed and serve as an outfit trail that confirms   the transaction processing and ensures that the data can be recaptured in case it gets lost some where in the system.                                                                                                                          

 Exception: Information satisfying some conditions or standard.

DISTRICT UNIT GAJAPATI HAS DEVELOPED SOME MIS APPLICATIONS, WHICH ARE DESCRIBED BELOW. 

APPLICATIONS, WHICH RUN IN FOXPLUS UNDER UNIX  ENVIRONMENT:     

1.1   MONITORING OF RAINFALL DATA :                           

USER DEPT:  Emergency Section of Collectorate.          

PURPOSE: To get the rainfall statistics block wise and of the district monthly & yearly.

INPUT: Daily rainfall recordings of different blocks.

OUTPUT: i) Monthly rainfall report block wise  & wise, ii) Yearly rainfall report month wise & block wise, iii) Comparative rainfall report block wise for 10 years &  iv) Month wise comparative report for 5 years.

1.2   MP LOCAL AREA DEVELOPEMENT (MPLAD) :

USER DEPT:  District Planning Unit, Gajapati.

PURPOSE: Monitoring of Allocation, release, and sanction of funds under different schemes as proposed by Local MPs.                                                                                    

1.3   CENSUS – 1991 :                                                                          

USER DEPT: All District level departments and other agencies.                                                                                                                

PURPOSE: Population Figures of 1991 Census.

1.4   PAYROLL SYSTEM :

USER DEPT: 1) Collectorate, Gajapati, Paralakhemundi,  2) The Courts of ADJ, CJM, SDJM,  Civil Judge (SD) and Civil Judge (JD).                                                                          

PURPOSE:  Monthly Paybill Processing.                                                  

Every month a bill is prepared and endorsed to the treasury officer by the establishment officer of the concerned office for monthly salary of the employees.   Different bills are prepared for different grades and sections such as for Gazzetted, Non-Gazzetted staff etc.  Each bill is enclosed   with   some   type of   schedule   i.e.   GPF/Festival Advance/Insurance/LIC  & PLI & Loan schedules etc.  Treasury after duly checking sends the bill to the concerned bank for payment.  There is a bill form prescribed by the finance dept for the purpose.  First page of the form indicates the abstract figures of different earnings and deduction heads.  The enclosure of the form contains the employee name, earning columns, deduction column earning and net pay of an employee.  The system has been designed to generate the said enclosure along with the acquittance register, treasury bill, different schedules and individual pay slips.

OBJECTIVES:     a) Faster Compilation, b) Integrity in the reports generated, c) Ease of maintenance of proper Records, d) Any special type of adhoc reports   i.e. arrear/DA   calculation, budget   preparation, projection and planning. e.  Generation of   pay slips for   individual employees.                                              

1.5   GRIEVANCE MONITORING SYSTEM :

USER DEPT: G & M Section, Collectorate.

PURPOSE:   It is very difficult to keep track of all grievances coming to the Collector manually.  There are so many cases pending at the officers who are assigned for compliance.  Keeping all this in view this S/W is designed specifically for Gajapati district which maintains a central database of 3 types of grievances coming on Wednesday Cell, Saturday Cell and Everyday Cell.

INPUT:   a) Name and address of the person, b) Category, Priority of the Grievance, c) Subject under which it comes, d) Officer to whom it is passed for compliance, e) Whether final action has been taken or not.         

OUTPUT:   a) Section/category/Priority  & subject matter wise lists of all cases, b) List of all pending cases, c) Summary report of all the pending grievances, d) Reminder letter to officers to clear up the pending grievances, e) At a glance report of all the cases against       different officers within different time periods. 

1.6   ARMS LICENCE MONITORING SYSTEM :                                                                         

USER DEPT: Judicial section of Collectorate.                                                                      

PURPOSE: The system helps building a database on arm holder type of arm  (i.e. rifle, revolver, pistol etc.)  and make, area of validation and purpose of  issue, date of renewal  etc.   It is very difficult to find out manually whether the license of particular arm is renewed in time or not.  So also it is difficult to find out the legality of issue of arm.   This package takes care of all those cases   and prepares reports.

INPUT:   a) Name, sex, address, occupation of the license holder, b) Issued under which Police Station, Date of issue, Issuing authority, Valid upto which month, c) Details about arm, type of arm and make, purpose of issue of arm etc.

OUTPUT: a) Thana wise reports for valid arms, b) Thana wise reports for invalid arms, c) Thana wise reports to be renewed during the present month, d) Reports for suspended cases, e) Reports for cancelled cases, f) Register for all records.

1.7   MONITORING OF P.L ACCOUNT :

USER DEPT:  Development Section, Collectorate.

PURPOSE:    Every month all the Blocks are sending their P.L A/C (Personal Ledger Account) expenditure reports and balance of the Block at the beginning  & end of the month, to the Development Section.  The s/w filters the Schemewise figures from among total figures and prepares reports block wise, schemewise and also balance of the block and district at the beginning and end of the month.

INPUT:   a) Scheme wise details data of O.B, expenditure.

OUTPUT:  a) Scheme wise (After filtration) reports having O.B, Exp, C.B, b) District figures (having individual block figures) of a particular scheme, c) District O.B, Exp., C.B of all the Schemes with Block figures. 

1.8   MONITORING OF TWENTY POINT PROGRAMME (TPP) :

USER DEPT:  Development Section, Collectorate.

PURPOSE:    Target fixed & achievement of Twenty Point Programme related Schemes are coming every month to the Development Section of Collectorate from different Govt.  Departments.  It is difficult to know whether the target is achieved and the percentage of achievement during a particular month.   This s/w takes care of all the above points and generates MPRs.

INPUT:   a) Achievement of a particular Scheme under TPP.

OUTPUT:  a) Target fixed, achievement & %age of a particular Scheme under TPP, b) Scheme wise abstract of the District.

1.9   MONITORING OF SMALL SAVINGS :

 USER DEPT:  District Small Savings Officer, Gajapati.

PURPOSE:  The s/w helps proper handling of monthly collection of different Head Post Offices of the District and generates reports.

INPUT:   Monthly collection of different Head Post offices.

OUTPUT:  It generates MPR for a particular month along with corresponding data of previous year.

1.10   MID-DAY MEAL MONITORING SYSTEM : 

The main objective of the Mid Day Meal Scheme is to make popular education system among the children and to increase the interest among the parents to educate their children.  Previously there were more dropouts as parents are usually poor and they use to send their children for earning money instead of sending them to the school. The main aim of this scheme is to– a) Increase enrollment, b) Reduce the Dropouts. For this scheme 03 departments are responsible to perform their duties, namely - 1. Education Department, 2. Civil Supplies Department, 3. Social Welfare Department.                           

Education Dept :  This is the scheme for the education department who should not only feed the children but also to monitor whether the feeding programme is properly functioning or not.  So school teachers are responsible for day-to-day feeding programme and SI should monitor this scheme and look after the problem i.e. whether there are adequate stocks of materials available or not.

Civil Supply Dept : This dept.  holds the responsibility to supply the materials to the block headquarter and school-to-school supply.   They also keep sufficient of stock at the block godown so that school can lift the material in case of immediate requirement.  They are responsible for maintaining the quality of the material, which is to be supplied.

Social Welfare Dept :  This dept.  comes into picture to receivethe fund from Govt.  and other MIS activities.  They get the information from BDOs who in turn collect information from S.I of Schools.

INPUT:  a) Block wise information on schools, no. of students, no. of working days, O.B, expected materials, b) Materials actually consumed, C.B.

OUTPUT:  a) Block wise abstract on schools, total no. of students& working days, O.B, consumption, C.B, stock position, b) District abstract of above items and district stock position.

1.11   MIS ON INTEGRATED CHILD DEVELOPEMENT SERVICE (ICDS) :

USER DEPT:  DSWO, Gajapati.

PURPOSE:  To monitor different activities (Physical & financial) of ICDS Projects in a District.

INPUT: Data   relating to   Centre   Details, Education Details, Expenditure Details, Staff Details, Immunisation & Nutrition Details, Supplies Details of all the ICDS Centers in the District.

OUTPUT:  It generates reports basing on above information monthly, Quarterly and Yearly.                                                                    

1.12   MIS ON PENSION SCHEMES (MPS) :                                                       

USER DEPT: D.S.W.O, Gajapati.

PURPOSE: To monitor the allotment, expenditure and application details under different pension scheme (OAP / NOAP/ ODP).  The data is also sent monthly to Bhubaneswar for state level monitoring.

INPUT: Data of pending position of applications Block and Sub-division wise, Monthly progress of expenditure and allotment Block wise, beneficiary details.

OUTPUT: Monthly progress report of beneficiaries, allotments, expenditure Block wise & Sub-division wise.                                   

1.13   MIS ON ANIMAL HUSBANDRY :

 USER DEPT: C.D.V.O., Gajapati.

PURPOSE: This package handles various developmental and Welfare programmes handled by Animal Husbandry Department of the District.

INPUT: Departmental Activities   (work   done statement), Developmental activities (Anti Biotic Programme and Animal Health Coverage.   surveillance, Disease Outbreak, FMD   control Vaccine stock  position  etc.) at the  level Chief Dist.  Veterinary Officer.                        

OUTPUT: The users get their reports month wise for their use as well as to send to   the Directorate   of   Animal    Husbandry, Orissa, Bhubaneswar.   Centre wise reports are also being prepared.

1.14   PMRY:

USER DEPT: Dist. Industries Centre, Gajapati.

PURPOSE: To prepare the applicant list, interview report, merit list of applicants for availing PMRY loans.

INPUT: Name, address, caste, date of birth, purpose of loan, amount required etc.

OUTPUT: Bank wise, Block wise and caste wise interview reports and merit list.

 1.15   RECOVERY ON PMRY :                                                                       

USER DEPT: Collectorate, Gajapati.                                                                   

PURPOSE: To prepare bank wise status reports on recovery of PMRY and also to find out loan outstanding, recovery & balance in each quarter ending.

INPUT: Name, address, date of sanction of PMRY loan, amount sanctioned, amount disbursed, amount outstanding, amount repaid, balance, date of quarter ending   etc.   of  each  individual beneficiary.

OUTPUT: Bank wise status report on recovery with reference to beneficiaries   (with their detail   status), bank wise   money disbursed, amount   recovered, outstanding   and   balance, consolidated report of all banks under the jurisdiction of District Industries Centre.

1.16   LAND RECORDS INFORMATION SYSTEM : 

USER DEPT: Rev.  & Touzi Section, Collectorate, Gajapati.

PURPOSE: To prepare different MPRs (26 Nos.) of Revenue & Touzi Section, Collectorate to be sent to Govt., Board of Revenue and to the R.D.C (S.D).

INPUT: DCB, Case, Tax, Collection etc.   Figures of Tahasil Offices and Sub-Colletor's Office of Gajapati Dist.

OUTPUT: 26 Nos.  of MPRs after checking the validity  of  the reports sent by Tahasil and Sub-Collector Offices.

1.17   REGISTRATION OF SOCIETIES MONITORING SYSTEM :                                                                                                              

USER DEPT: G  & M Section, Collectorate, Gajapati.

PURPOSE: To prepare the registration Register, Block wise registration details, status of a particular registration no., generation of routine letters to be sent to the registered societies (Block wise) for compliance.

INPUT:  Society details, date of registration, registration authority village, G.P and Block name etc.

OUTPUT: 1) Register, 2) Block wise reports etc.

APPLICATIONS WHICH RUN IN MS-ACCESS IN WINDOWS ENVIRONMENT

1.18   POVERTY ALLEVIATION MONITORING SYSTEM :                                                                                                                     

 USER DEPT: DRDA Office, Gajapati.

PURPOSE: To prepare different MPRs on Poverty alleviation programmes sponsored by Government from time to time.

INPUT:  Scheme wise & item wise detail figures of Blocks with O.B and C.B.

OUTPUT: 10 Nos. of MPRs  (Presently) after checking the validity of the reports sent by different Blocks.                                                                       

1.19   LETTER MONITORING :                                                                     

USER DEPT:  Res. Office of Collector, Gajapati.                  

PURPOSE:  To prepare Personal Hand Book (PHB) Register, Officer Wise Pending List, category Wise Pending list, Reminder Letters, status of a Particular letter etc.                                             

INPUT: The PHB No.  with date, from where the letter has come  (Name & Address), subject matter of the letter, to whom it is sent for compliance, remarks of the Collector, action taken by the Officer with date.                  

OUTPUT: PHB Register, letter & Officer wise Pending list, category wise detail & pending list, daily status report etc.                                                                                                                  

1.20    S/W ON EMPLOYEE BIO-DATA :

USER DEPT: Establishment Section, Collectorate.

PURPOSE: To prepare month wise reports on employees going to be retired, reports on an employees on a particular field of work etc.

INPUT: Employee Name, DOB, Qualification, date of entry into Govt. Service, transfer details so far, field of work, details about spouse etc.

OUTPUT: 1) Month wise reports on employees going to be retired, 2) Employees whose spouses are working, 3) Details about a particular employee, 4) Employees in a particular office, 5) Employees on a particular qualification, 6) Different query based reports such employees working more than or less than a particular year, employees going to retire with in a particular month or year.

 1.21    VILLAGE LEVEL INFORMATION SYSTEM :

USER DEPT: Collector, ADM, P.D (DRDA).

PURPOSE:  It is useful for decision-making. When a particular village under a GP, Block is selected it displays a no. of items for the user to select. Then the data (Item wise as selected) on that item is produced for screen viewing and printing.

1.22    ACTION PLAN MONITORING OF DRDA :

USER DEPT:  Collector and PD (DRDA) .

PURPOSE:  To prepare village wise, GP wise, Block wise, Scheme wise, Executing Agency wise action plan of DRDA since the inception of the district. It also prepares on completed and un-completed schemes, defaulter U/Cs etc.

INPUT:  Village code, scheme name, work name, year of sanction, amount sanctioned and released, date of completion of work, U/C submitted or not etc.

OUTPUT:  1) Village wise, GP wise, Block wise, Scheme wise, Executing wise reports on action plan, 2) Reports on completed and un-completed schemes, 3) Executing agencies submitted U/C etc.